Publish

Publishing a record is accomplished by adjusting the privileges of different groups to view the record.

Publish records

1. To adjust privileges navigate to Contribute ‣ Editor board

   

   Editor board

   Note

   The contribute menu requires editor permission, talk to your administrator if you require increased access.

2. Use the checkboxes to select more than one record, and choose Update privileges.

   

   Update privileges for selected records

3. Adjust the privileges for viewing and downloading record content.

   

   Allow record view and download

   Note

   You may only be able to adjust privileges for a limited set of groups you have access to.

4. Apply the new privileges:

   • Add selected to add additional privileges

   • Replace by selected to redefine set of privileges.

     Warning

     This option is to be used carefully as it can removes existing access. This is a popular way to lock yourself out of a record and require administrator assistance.

Publish record

1. To update privileges when viewing a record select Mange record ‣ Privileges from the toolbar at the top of the page.

   

   Manage record

2. Adjust the privileges for viewing and downloading record content.

   

   Allow record view and download

   Note

   You may only be able to adjust privileges for a limited set of groups you have access to.

3. Use Replace by selected to redefine set of privileges.

   Warning

   This option is to be used carefully as it can removes existing access. This is a popular way to lock yourself out of a record and require administrator assistance.

4. Tips and tricks for publishing a record:

   • From the Contribute ‣ Editor board use the Publish button on an individual record.

     

     Record privileges